Educational Screencast
Lesson Planning with Google Drive Screencast
Storyboard for the Screencast
Audience Describe the target population that will view/use the screen cast? | Description/Objective Describe what the screen cast to accomplish? |
The target population that will use this screen cast is elementary music teachers. These are teachers who work with students from K-5th grades and are looking for ways to make the lesson planning process more seamless. | Elementary music teachers teach multiple grade levels. It can be overwhelming trying to keep up with the various lesson plans and resources they need. So, this screen cast will share with these teachers how to use Google Drive by creating folders, adding Google docs, and slides into their drive. |
Introduction |
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Screen Number 1 |
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Hello, my name is Jessica Peresta and today I’m going to be showing you how to organize your lesson plans for K-5th grade elementary music. |
My face on the screen next to the Google homepage. |
I’ll be talking directly to the screen to introduce myself and the topic I’ll be discussing. |
Opening Google Drive |
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Screen Number 2 |
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I’m already sharing my screen to show you how to open Google drive. First, make sure you’re logged in and then go to your web browser and type in Google drive into the browser or click on the Drive button from the drop down menu on the side. |
On the screen, I’ll show the Google browser and then me clicking on the Google drive. |
They will see me typing in the words “Google drive” into the web browser and then clicking on the drive icon from the drop down menu. |
Adding a New Folder |
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Screen Number 3 |
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Now that I’m logged in, I want to show you first how to use the folders feature. As you can see, I already have some folders set up and some of them have been shared with others who I’m collaborating with on various things. Before we get into all of that, I want to show you how to set up your own folder. I’m going to go up to the top left corner and push on “+ New”. Then, I’ll choose “+ Folder.” Next, I’ll name a new folder “Lesson Plans” and will click on the create button. |
On the screen, the teachers will see behind the scenes of my Google drive. I’ll show them what my folders look like and then they’ll see me walk them through how to add a new folder. After that, they’ll see me name a new folder “Lesson Plans” and push “CREATE.” |
I’ll push “+ New”, “+ Folder”, and then will add the folder name Lesson Plans. Then, I’ll push “create.” |
Choosing the New Folder |
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Now that the “Lesson Plans” folder has been created, we’re going to double click on it. Then, you’ll see a screen where all of your content will go. |
I’ll double click on the “ Lesson Plans” folder and teachers will see the “Drop Files Here” area where their content will go. |
I’ll demonstrate how to double click on the new folder and will move into describing how to add content on the next slide. |
Adding Items into the Folder |
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You’ll see the screen say “drop files here.” Go to the top left where it says “+ new” and choose the item you want to be added into the folder. If I want to add a Google doc, I’ll choose that and it will automatically be added into the folder. If your item has already been created, instead of choosing “+ new”, you’ll go to “my drive”, right click on the item, and choose “move to”. Then, and add it into the folder. |
On the screen, teachers will see me click on “+ New”, me clicking on a Google doc, and then the other options underneath Google doc as well. Then, I’ll show how to click on “My Drive” and how to right click on an item and move it to a folder. |
I’ll click on “+ New”, “create a new Google doc,” go to “My drive”, right click on an already created Google doc, move it to the already created folder. |
Creating a New Folder |
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Screen Number 6 |
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If I want to create folders for all K-5th grades instead of putting all of the content into one folder, I’ll go back to the “+ New” tab and choose create a new folder. I’ll do this until I have all of the folders created I’m wanting. These folders can be labeled “Grade Level”, (like Kindergarten) Lessons” and then will be housed under the main folder “Lesson Plans”. Then, you’ll add content into these folders just like I described before. |
I’ll show how to add a subfolder under the main folder. |
I’ll choose the “+ New” tab and will “add a new folder.” |
Sharing a Folder with Someone Else |
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Screen Number 7 |
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If you want to share a folder or even a particular lesson plan with someone else to collaborate with you, let me show you how to do that. Let’s say we want to share the entire folder “Lesson Plans.” go to the “get link” option and change restricted to anyone. Then, instead of viewer, choose editor. You’ll do this same step with everything, whether it’s an entire folder or just one Google doc or slide. Then, when you share that link, whoever has it will be able to edit. Or, you can click on “share with people and groups” and type in specific names and email addresses of those you want to collaborate with. |
On the screen, teachers will see me click on the “get link” button, change who has access to the link, and viewer to editor. Then, they’ll see me choose “share with people and groups” and I’ll hover over the “add people and groups” line. |
I’ll choose the “get link button”, then I’ll select “restricted to anyone with the link”, and then I’ll choose “viewer to editor.” Then, I’ll choose done. After that, I’ll select “share with people and groups” and will show how to enter an email address in. |
Staying Organized and Finding Your Work |
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Once all of your folders are created, you’ll be able to keep all of your created documents, slides, forms, or sheets organized. Simply click on the Google drive tab and you’ll see your main folder or individual folders you create listed right there. |
I’ll show how to go back to Google drive to see the folders that were created. |
I’ll click on the Google drive icon and then will hover around the top to show where the folders are. |
Signing Off |
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Screen Number 9 |
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I hope this was helpful in keeping your lesson plans organized in your Google drive. Let me know if you have any questions at all after this video and I can’t wait to see the way you keep your lesson plans organized for your elementary K-5 students. |
My face is on the screen next to the last screen share. |
I’ll talk directly to the screen to wrap up this screen cast. |
Other Relevant Links:
- Digital File Organization for Teachers on YouTube
- Creating and Sharing Using Google Drive and Docs webpage
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